A Comparison of an Ad Hoc Committee and an Official Committee Under Insolvency and Other Laws in England and the United States

Introduction

You will see elsewhere in this book that the manner in which an ad hoc committee (or steering group or coordinating committee) is created, its constitution and its role is not prescribed anywhere but rather determined by a combination of market practice, pragmatism and creativity of the advisers and committee members themselves. This flexibility allows an ad hoc committee to become a tailor-made forum and a powerful voice influencing the development of a solution to a company’s problems, most commonly in an out-of-court process,^[2] with a degree of consistency in approach no matter where in the world the restructuring is taking place.

Official committees, however, are very different. The manner in which they are created, their constitution and their role are prescribed by law. Because they are a function of a jurisdiction’s formal insolvency regime, they reflect the philosophy behind that regime, which may be very different from one country to the next (e.g., a creditor’s committee in a US Chapter 11 process provides a check to the power left with the debtor in that debtor-in-possession process, whereas in England, where control is taken away from the debtor and given to an independent insolvency practitioner, a similar check is not required and the committee’s role is very limited). In addition, official committees may also be very different between differing insolvency processes within the same jurisdiction.

To bring some digestibility to the very different approaches to official committees across jurisdictions and processes, we have limited the discussion in this chapter to official committees as they feature in corporate restructurings or insolvency under English law and US law (i.e., in an English administration and in a Chapter 11 case in the United States). Notably, one of the most-used English law tools for implementing a restructuring, a scheme of arrangement, makes no provision for official creditors’ committees so is not discussed in this chapter. This focus, we believe, also neatly illustrates two extremes in the approach to official committees.

We compare the activities and powers of official committees with ad hoc (and similar) committees in the context of three primary themes: role and powers, formation and governance, and obligations, duties and liabilities.

Official committees under English law

Role and powers

The creditors of a company in English administration, administrative receivership or liquidation proceedings have the option to form an official committee under the Insolvency Act 1986 and The Insolvency (England and Wales) Rules 2016 (SI 2016/1024) (the English Rules),^[3] but there is no requirement to do so. The role of the official committee in an English administration is significantly less material than an official committee might have in restructurings in other jurisdictions or even the role an ad hoc committee might play in an administration.^[4] Administrators should have regard to the views of an official committee but are not obliged to act on them, and should ensure that those views do not fetter their decision-making.^[5]

The limited role of official committees in English administrations is consistent with the general design of administration, which displaces company management from the day-to-day operation of the business and entrusts the administrators with significant discretion to take actions to administer the estate in furtherance of the purposes of the administration.

The English Rules describe the role of an official committee as assisting the administrator in discharging its functions through consultation and consensus, reviewing the administrator’s proposed remuneration, and such other matters as may be agreed with the administrator.^[6] The official committee is not specifically entitled to retain professional advisers and no provision is made for payment of advisory costs of an official committee from the administration estate. Consequently, creditors electing to serve on the committee must be willing to bear the costs of doing so. The English Rules provide an official committee with limited rights, or tools, to accomplish their function: they may request information from the administrator, which must be provided, except under limited circumstances; they may seek a meeting with the administrator at any reasonable time following seven days’ notice; and they have the right to reject the administrator’s proposed remuneration (which typically does not include costs and expenses).^[7] The official committee does not have any investigative powers or the right to negotiate matters with the administrator. The committee is only authorised to apply to the court for an administrator’s removal if the administrator was originally appointed by an administration order of the court.^[8] The actions of the official committee are not binding on creditors generally, but a court may regard the committee’s views as influential when considering the views of creditors as a whole.^[9]

The English Rules and the Statement of Insolvency Practice provide little in the way of guidance for an official committee in discharging its role and powers, apart from:

• requiring the administrator to call the first committee meeting within six weeks of the committee’s formation;
• requiring at least two members of the committee and the administrator to be present for quorum purposes;
• identifying the administrator or its designate as chair of the official committee;
• establishing that each member of the official committee has only one vote;
• setting minimum notice requirements for committee meetings; and
• specifying that consideration of the administrator’s proposed remuneration ought to include multiple factors, such as:
  • the complexity of the case;
  • exceptional responsibilities required of the administrator;
  • the effectiveness of the administrator’s actions; and
  • the value and nature of the company’s property subject to the administration.

On top of these limited powers, the committee’s right to approve the administrator’s proposed remuneration is further curtailed by the administrator’s right to make an application at court for approval of an increase to its remuneration if the administrator considers the rate or amount of remuneration fixed to be insufficient, or the basis fixed to be inappropriate.^[10]

In general terms, in our experience, because of their limited powers, official committees in administrations rarely have a material influence on the outcome of proceedings (typically, significantly less than an ad hoc committee) and, unlike ad hoc committees, they are not things that a typical, proactive investor or lender seeks to join.

Formation and governance

Unlike ad hoc committees, the English Rules are fairly prescriptive in terms of the formation and composition of an official committee in an administration. Creditors who are willing to serve on an official committee in an English administration may be elected by a simple majority of the relevant creditors during a creditors’ meeting, which may be held in person or electronically.^[11] The English Rules require an official committee to have at least three, but no more than five, members.^[12] Only creditors who have proved for a debt that is not fully secured and whose proof has not been wholly disallowed for voting purposes, or wholly rejected for distribution or dividend purposes, may serve on an official committee.^[13] Members of the official committee are not permitted to serve as creditors in their own right at the same time as acting for another creditor.^[14] The formation of the committee requires the issuance of a notice of due constitution by the administrator, to which each committee member has consented and which has been delivered to the registrar of companies.^[15]

Obligations, duties and liabilities

The official committee in an English administration has relatively few obligations other than those that may be agreed between the committee and the administrator and reviewing the administrator’s proposed remuneration. The official committee is generally not obliged to provide information to creditors as that is part of the administrator’s functions. However, the official committee is considered to act as a fiduciary to the unsecured creditors in discharging its functions.^[16] As a fiduciary, members of the official committee may only deal with the estate in their personal capacity if in doing so they act in good faith and for value.^[17] Finally, members of an official committee in an English administration are not paid for their service but they may seek reimbursement for reasonable travel expenses associated with attending meetings called by the administrator.^[18]

Official committees under US law

Role and powers

The US Trustee, an office within the US Department of Justice tasked with oversight of the administration of bankruptcy cases, must form a committee of unsecured creditors as soon as practicable after the commencement of a Chapter 11 case.^[19] Unlike in an English administration, the official committee in a Chapter 11 case has a significant role, with extraordinary rights and obligations (discussed below) designed to protect the interests of unsecured creditors and to organise and give a voice to those creditors who might otherwise not participate in the restructuring. The official committee of unsecured creditors acts as fiduciary for all unsecured creditors of the debtor. Unlike an informal committee, the committee’s duties extend well beyond the members of the committee themselves. The role of the official committee is an integral part of a Chapter 11 case, which leaves the debtors’ management in control of a business (at least initially) under the oversight of the official committee. As an empowered representative of the debtors’ unsecured creditors, the official committee is entitled to appoint advisers and obtain cost compensation from the debtor’s estate (subject to court oversight). As a result, it is often well advised, with resources available to it, to police the debtor’s discretion. The official committee is also entitled (and often expected by US bankruptcy court judges) to be heard on any matter in the case, and typically takes a lead role in negotiating the terms of a plan of reorganisation.

The US Trustee must appoint an official committee of unsecured creditors in a Chapter 11 case, but the US Bankruptcy Code permits the US Trustee to form additional committees of unsecured creditors or equity security holders, where it deems appropriate, to represent the relevant constituencies adequately.^[20] In addition, the US Bankruptcy Code grants the US bankruptcy courts the authority to require the formation of additional committees where a stakeholder has demonstrated that an additional committee is necessary to represent the applicable constituencies adequately. The need for additional committees includes consideration of the increased costs and the added complexity associated with that additional committee, whether all creditors will be treated the same in the restructuring, and, in the case of a consolidated Chapter 11 restructuring, whether the consolidation was for administrative purposes only. The need for a committee of equity security holders includes consideration of the likelihood of any value remaining for distribution to shareholders after making distributions in full to each other class of creditors and whether the company’s board is likely to protect the shareholders’ interests adequately.^[21]

The US Bankruptcy Code excludes small business cases from the requirement to form an official committee of unsecured creditors.^[22] In practice, the US Trustee may not seek to appoint an official committee where it is not necessary to protect unsecured creditors’ interests, by delaying the deadline to schedule a meeting of creditors and formation of a committee for a specified length of time to allow the US bankruptcy court to approve the plan of reorganisation and for the company to exit Chapter 11.^[23] This may occur, for example, in a pre-packaged Chapter 11 case in which the Chapter 11 plan proposes to leave unsecured creditors unimpaired.^[24]

The US Bankruptcy Code prescribes the following functions and powers for an official committee of creditors to discharge its duties (discussed below) in a Chapter 11 case:

• the requirement to provide the committee’s constituents with access to information except where it would violate certain confidentiality provisions or risk breaking legal privilege;
• the right to consult with management on the administration of the restructuring and the business generally;
• the ability to investigate the acts, conduct, assets, liabilities, financial condition of the company, the company’s operations and the desirability for it to remain in business, as well as any other matter relevant to the Chapter 11 case or implementation of the Chapter 11 plan of reorganisation;
• the right to participate in the formulation of the Chapter 11 plan of reorganisation;
• the requirement to advise its constituents of determinations made in formulating the Chapter 11 plan of reorganisation;
• the requirement to collect and file acceptances or rejections of the Chapter 11 plan of reorganisation with the US bankruptcy court;
• the ability to request the appointment of a trustee to take over management of the company or an examiner to investigate certain matters; and
• other services as necessary.^[25]

In addition to the prescribed functions and powers, an official committee is permitted to appear and be heard on any issue in a Chapter 11 case.^[26] A US bankruptcy court, as a court of equity, may also grant an official committee derivative standing to pursue avoidance actions on behalf of the company if the company is not adequately pursuing those actions.^[27]

The official committee’s supervision of the company, its pursuit of avoidance actions and the general exercise of its functions are supported by the ability to seek broad, comprehensive discovery and its right to employ its own, independent advisers at the company’s expense.^[28] With each of these powers, the official committee is able to exert significant leverage in the case to protect creditors, including finding potential value that should arguably be shared with unsecured creditors, which might not otherwise be available to an individual creditor or an informal committee.

Formation and governance

The US Bankruptcy Code provides that the official committee will ‘ordinarily consist of the persons, willing to serve, that hold the seven largest claims against’ the company and that reflect the mixture of claims held by its constituents.^[29] In certain cases, it may be appropriate to appoint more than seven members to the committee to ensure that the committee’s members are representative of the constituency that it represents. Once the committee has been formed, the US bankruptcy court has limited discretion to order any changes in the committee’s composition and generally only where it is necessary to ensure the committee’s constituents are adequately represented.^[30]

In circumstances where an informal committee has already formed and commenced work prior to the commencement of the Chapter 11 case, the US Trustee may appoint members of that committee to serve as the official committee. In determining whether to appoint members of a pre-Chapter 11 committee to the official committee, the US Trustee must consider whether the members were selected fairly and whether they are representative of the different types of claims represented by the official committee.^[31] The US Trustee and the particular creditors will also need to consider whether, as members of pre-Chapter 11 committees or otherwise, the creditors are subject to standstill, waiver or forbearance provisions that might conflict with, or otherwise impair, their ability to discharge their fiduciary duties (discussed below) as members of the official committee.

The basic features of an official committee’s governance are often reflected in by-laws or terms of reference, in part, as evidence of compliance with their fiduciary duties.

Obligations, duties and liabilities

An official committee owes fiduciary duties of care and loyalty to its constituents, which means that members of the committee must act in the best interests of the entire constituency rather than in their own individual interests. The committee’s advisers should be able to assist the committee’s members in discharging their fiduciary duties. The costs and expenses of the official committee are generally paid by the distressed company following approval from the US bankruptcy court. Individual members generally have no liability for the committee’s costs and expenses. The official committee is also subject to certain public disclosure rules in a Chapter 11 case that include disclosure of each member’s name, address and disclosable economic interest as of the date the committee was formed, and an ongoing duty to update that disclosure as necessary.^[32]

Informal committees

Role and powers

Informal committees are typically formed to coordinate with a singular creditor voice the negotiation of, and help to influence the implementation of, a company’s restructuring outside, and sometimes within, a court-supervised process (i.e., an administration or a Chapter 11). Some trace the role and powers of informal committees in English restructurings back to what is known as the London Approach – a voluntary, collective approach for dealing with distressed companies adopted by banks in the late 1970s and endorsed by the Bank of England. The role of informal committees was historically considered to be administrative in nature rather than an advisory one in which the members influence creditors’ commercial decisions.^[33] As more non-bank creditors, such as hedge funds and other investment vehicles, have become involved in restructurings in both England and the United States, and additional tools, such as debt-for-equity exchanges and new money or debtor-in-possession loans, have become a part of the restructuring toolkit, the roles of informal committees have become increasingly more substantive by seeking to structure restructuring transactions and then garner creditor consensus for the transaction they have negotiated.

There is no prescriptive regime applicable to the rights or powers of an informal committee established in relation to a company that is undergoing a restructuring, and neither the English Rules nor the US Bankruptcy Code expressly provide for or prohibit the formation of an informal committee. Informal committees, therefore, are not entitled to any specific rights or powers other than those available to creditors generally and that have been delegated to the committee by its constituents. As a practical matter, therefore, the functions and powers of informal committees are highly dependent on the facts of a particular case, including:

• where the claims represented by the committee sit in the debtors’ capital structure;
• likely recovery prospects;
• the size of the holdings of the committee’s membership;
• the level of engagement and working relationship the committee develops with the company and other stakeholders; and
• the alternatives available to the company.

As a general matter, the influence and credibility of an informal committee is often measured against whether the holdings of the committee’s members are sufficient to pass any required votes, whether under debt documents or pursuant to a formal process, without outside creditor support. Notwithstanding the lack of prescribed functions and powers, an informal committee may still be able to exert significant leverage in a restructuring.

Formation and governance

There is no prescriptive regime applicable to the formation and governance of an informal committee, which can range from involving limited formality to exhaustive documentation. In fact, in some cases, it is the distressed company itself that will initiate the formation with particular creditors in the context of looming covenant obligations or potential refinancing options. Whether initiated by the company or the creditors, an informal committee often comprises lenders or bondholders with the largest claims against the company, but sometimes includes institutions with smaller claims where they have more experience in workout and restructuring matters.

Once formed, a committee’s governance structure will depend on the nature and size of the committee and the similarities and differences of each member’s underlying claims, among other things. An informal committee of banks in a restructuring might involve more formalities than one would find in informal committees of hedge funds. Indeed, in the United Kingdom, the Loan Market Association publishes extensive documentation and guidance on the formation and governance of informal committees of lenders, setting out the exhaustive details of the committee’s formation, powers, obligations, duties and liabilities, among other things. In contrast, informal committees comprising alternative credit providers typically involve less formal governance, a practice that is becoming more and more common with the rise of distressed investor and bondholder-led restructurings as opposed to traditionally bank syndicate-led transactions. Notwithstanding the level of formality involved in an informal committee’s formation and governance, there are a number of matters that members may want to consider:

• voting thresholds for committee actions (or instructions to advisers) and whether there are situations in which the committee may act with a lower threshold;
• the potential resignation of existing members and the appointment of new members and any limits on trading their claims;
• the functions and powers delegated to the committee;
• the duties and obligations expected from, and assumed by, the committee;
• expense reimbursement and work fees; and
• liability disclaimers and indemnities with regard to the company and its constituents.

These matters can be documented in any manner of ways, including in a committee appointment letter from the company or the applicable creditors, or in the engagement terms of the committee’s advisers.

Obligations, duties and liabilities

As informal committees are not constituted pursuant to or under any particular set of laws or rules, their obligations, duties and liabilities will generally depend on the scope of their appointment just as much as their powers and functions, and should be set out clearly in any appointment letters or by-laws, etc. These obligations, duties and liabilities expressly provide the committee members with appropriate indemnities, exculpations and disclaimers in connection with actions undertaken in the discharge of their duties to protect them from any unintended liabilities.

Members of informal committees generally do not incur liability or owe fiduciary duties to anyone by virtue of serving on the committee, including the company, other committee members, its constituents or other similarly situated creditors, but if the committee receives a delegation of particular powers or duties from its constituents, it may incur liability subject to the terms of their appointment and the relevant delegation.^[34] In certain situations, a committee may be deemed to have assumed fiduciary duties where its members are deemed temporary insiders, either through the receipt of confidential information in the course of their existence or where they have accumulated a blocking position in a particular class and they purport to act on behalf of that class.^[35] Committee members and their advisers should be careful to ensure that duties are not inadvertently assumed and not to give the appearance that informal committees speak for non-members.

Participation on an informal committee may involve the receipt of inside information from the company, including the status of restructuring negotiations, so committee members may be subject to securities law limitations on their ability to trade bonds or other securities issued by the company after receiving any such information. Given that limitation, committee members may want the company to agree on suitable cleansing provisions with respect to any material non-public or price-sensitive information provided to them, including what information will be disclosed and when, which will need to be considered against the company’s desire or need to maintain confidentiality surrounding the potential restructuring.

The members of an informal committee and the committee itself are generally not entitled as a matter of law to reimbursement of costs and expenses incurred in connection with the restructuring, although costs may be provided for in the underlying credit documentation, and market practice generally prescribes that distressed borrowers should fund the costs of creditor advisers to negotiate a restructuring, although arrangements can vary materially from case to case. Costs and expenses are typically covered in the context of a consensual deal and provision for this should be included in the relevant appointment letters and restructuring documentation. Informal committees may also be able to negotiate for additional fees, such as ‘work fees’ or similar, that purport to compensate committee members for their role in negotiating and structuring a consensual deal, as has been seen in some recent European restructurings. These fees (whether individually or in aggregate with other commercial fees that ad hoc committee members may receive for participating in the restructuring) should be considered carefully so as not to appear to provide committee members with a material benefit or advantage over other creditors. In a US context, when a committee demonstrates that it has made a ‘substantial contribution’ to the negotiation and implementation of a plan of reorganisation, the US bankruptcy court may approve the reimbursement of reasonable costs and expenses as priority claims in the Chapter 11.^[36]

Finally, informal committees are subject to some of the same public disclosure rules in a Chapter 11 case regarding the claims and interests held by its members as those applicable to an official committee. These require ‘every group or committee that consists of or represents . . . multiple creditors or equity security holders that are (A) acting in concert to advance their common interests, and (B) not composed entirely of affiliates or insiders of one another’ to disclose certain facts, including the name of each entity causing the committee to be formed or for whom the committee will act, and, with regard to each member, its name, address and disclosable economic interest as of the date the committee was formed. The rules also impose an ongoing duty to update these disclosures.^[37] When a committee represents the interests of a person who is not part of the committee, it must also disclose the acquisition date of each economic interest that was acquired in the year preceding the commencement of the Chapter 11 case.^[38] Failure to comply can result in serious repercussions, including preclusion from being heard in the case, invalidation of acts, or authority obtained by the committee, and other appropriate sanctions.

Notes